Policies and Procedures

Institutional and President's Office
Procedure Number Procedure Title Effective Date
123 Investments 12-18-89
135 Energy Conservation 8-20-12
226 Intellectual Property 3-25-03
312 Instructional Materials 10-15-07
506 Student Vaccination Requirements 2-16-04
1000 Audience Participation in Board Meetings 1-2-91
1001 Proposed Board Policies / Proposed Board Policy Changes 1-2-91
1002 President’s Signature 1-2-91
1003 Policy Development and Management 3-5-24
1004 Designation of Location for Public Notice of Board Meetings 8-12-13
1005 Meetings Held on Campus Involving Dignitaries 8-4-03
1006 Notice to Leave Oklahoma City Community College 5-6-21
1010 Governance Policy 7-1-07
1012 Equal Opportunity, Harassment, and Non-Discrimination 1-3-25
1013 Pregnancy and Parenting Policy 1-3-22
1014 Drug- and Alcohol-Free Educational and Working Environment 9-11-25
1015 Tobacco-Free Environment 2-24-14
1016 Weapon-Free Environment 4-2-24
1017 Naming of Oklahoma City Community College Facilities 4-28-08
1018 Free Speech on Campus 11-14-23

Human Resources
Procedure Number Procedure Title Effective Date
  EMPLOYMENT AND TERMINATION POLICIES  
2000 Human Resources 11-10-20
2001 Employment Categories 8-26-25
2002 Employment Relationship 9-5-23
2003 Adjunct and Special Contracts 7-1-07
2006 Conflicts of Interest 8-22-23
2011 Drug Testing 3-1-08
2012 Nepotism 3-9-21
2013 Dual Employment 7-1-07
2021 Employment Grievances 2-6-24
2022 Reemployment Eligibility 8-4-25
  COMPENSATION  
2100 Compensation and Position Classification 1-23-24
2102 Overtime Compensation 3-8-21
  LEAVE  
2200 Holidays 3-5-24
2201 Leave Benefits 11-14-23
2202 Sick Leave Sharing 3-9-21
2203 Required Court Appearance Leave 2-1-21
2204 Inclement Weather Leave 3-9-21
2210 Family and Medical Leave Act Leave 11-11-14
2211 Military Leave 7-1-07
2212 Leave Without Pay 11-14-23
  EMPLOYEE BENEFITS  
2300 Employee Benefits 6-1-21
2305 Emeritus Policy 6-22-21

Administrative Services and Planning
Procedure Number Procedure Title Effective Date
3001 Payroll 12-20-94
3002 Petty Cash 12-07-98
3003 Travel Procedures 8-4-03
3004 Purchasing 8-22-23
3010 Campus Solicitation Procedure 12-20-94
3011 Student Enrollment, Supplemental, and Special Fees 8-4-03
3015 Procedures for Checking Out College Vehicles 12-7-98
3016 Transportation 8-20-01
3023 Telephone Service 8-20-01
3025 Miscellaneous Emergency Purchase Reimbursement 12-20-94
3030 Surplus Property and Asset Disposal 2-10-20
3032 Contract Policy 1-31-25
3034 Bookstore 5-23-16
3036 Federal Funds Purchasing Policy 2-27-23
3037 Federal Grants Cash Management 2-10-20
3038 Federal Grants Allowable Costs 2-10-20
3040 Access to Buildings and Facilities during Non-Operational Hours 11-1-12
3041 Budget Preparation 8-4-03
3042 Budget Control 12-20-94
3043 Budget and Allocation Changes 12-20-94
3044 Archives and Records Disposition 12-07-98
3045 Risk Management Program 8-1-25
3046 Food Service and Special Events Procedures 12-20-94
3047 Traffic and Parking Procedures 8-1-25
3048 Safety and Security of Students, Employees, and Visitors 9-26-16
3049 Evening & Weekend Emergency Response 9-24-01
3050 Lost and Found 12-7-98
3051 Master Action Planning Process 12-20-94
3052 Procedure for Initiating a Research Study 10-1-00
3053 Report Submission 12-7-98
3054 Grants Management Process 9-27-04
3055 OCCC Foundation Funding 11-11-19
3058 Acceptable Use Policy – Information Technology Resources 5-10-23
3059 Internet Publishing Standards 10-29-01
3060 Revenue Collection Procedure 4-3-06
3061 Access to Integrated Information System Data and Passwords 5-17-10
3062 Facilities and Equipment Use and Rental 8-4-03
3063 Internet/Intranet Accessibility Standards 5-12-03
3064 Post Critical Incident Procedures 5-12-03
3065 Use of Force 5-12-03
3068 Time and Effort Certification Procedures for Sponsored Agreements 11-14-05
3069 Space Allocation 9-11-17
3070 Risk Management for Clinical, Practicum and Internship Programs – OCCC Students 5-29-12
3071 Disposal of Hazardous Waste, Chemical Waste and Unused Chemicals 3-4-13
3072 Environmental Health and Safety Program 1-7-13
3073 Alcoholic Beverage Policy 8-9-24
3074 Use of Human Powered Personal Conveyance Vehicles 5-9-16
3075 Use of Motor or Battery Powered Personal Conveyance Vehicles 5-9-16
3076 Severe Weather 3-5-24
3077 Winter Weather 3-5-24
3078 Youth Protection Policy 8-1-25

Academic Affairs
Procedure Number Procedure Title Effective Date
4001 Required Court Appearance for Students 2-22-16
4002 Faculty Qualifications for Credit Classes 3-31-16
4003 Copyright 5-23-16
4004 Instructional Testing Center 3-26-01
4005 Instructional Material 5-13-13
4007 Adjunct Faculty Workload 5-23-16
4009 Full-Time Faculty Workload 2-10-20
4010 Competency-Based Instruction 2-6-25
4015 Scheduling of Credit Classes 2-29-16
4016 Academic Integrity 2-6-25
4018 Credit by Examination 9-30-97
4019 Community Education 9-30-97
4020 Advisory Committees 3-20-17
4021 Classroom Use 3-31-16
4023 On Campus Student Attendance 8-21-00
4026 Developmental Studies 11-14-94
4030 Student Appeal of a Grade 8-1-25
4031 Developing and Approving Faculty Release Time 5-3-04
4032 Appointment and Responsibilities of Department Chair or Program Director 7-1-02
4033 Exceptional Reprieve of Student Course Work 5-3-04
4034 Student Newspaper Advisory Board 5-3-04
4035 Oklahoma City Community College Student Newspaper 4-7-95
4041 Academic Rank 2-26-07
4042 Academic Freedom and Responsibilities 2-26-07
4043 The Faculty Association 2-6-25

Student Services
Procedure Number Procedure Title Effective Date
5001 Drug and Alcohol: Student Sanctions, Information and Procedures 3-26-01
5002 Communicable Disease 5-9-11
5003 Dress Code for Students and Visitors 3-26-01
5004 Designations of Locations for Public Notice 1-2-91
5005 Display and Distribution of Information 11-14-16
5006 Campus Temporary Signage and Posting of Information 12-12-16
5007 Parking Decals 12-7-98
5008 Classroom Facilities Scheduling (non-class related) 3-26-01
5009 Readmission after Academic Suspension 6-23-14
5011 Course Substitutions in Degree Plan Requests 4-2-15
5013 Transfer Credit Analysis 4-2-15
5014 Graduation Application 4-2-15
5016 Grade Changes 5-11-15
5020 Final Grade Reporting Process 5-11-15
5021 Transcripts 4-2-15
5024 Office of Testing and Assessment Services 2-18-14
5026 Academic Suspension Appeals 5-11-15
5028 Emergency Messages to Students 1-2-91
5030 Student Identification Cards 5-11-15
5035 Student Grievance 11-14-23
5036 Counseling Intervention 4-11-11
5037 Delivery of Summons/ Subpoena to a Student 11-30-15
5038 Academic Standards 11-30-15
5040 Withdrawal From a Class 8-1-16
5041 Admission Procedures 5-1-15
5048 Physical Therapist Assistant Admissions Procedures 1-2-91
5049 Advisement Procedures 5-1-15
5051 Service Animals 5-11-12
5052 Student Support Services for Students with Disabilities 4-10-14
5053 Override 8-1-16
5054 Refunds of Tuition and Fees 12-07-98
5059 Student Travel Policy 10-21-25
5075 Student Accommodation Grievance 11-10-15
5076 Student Community Guidelines 8-1-25
5077 Death of a Student 5-9-11
5078 Awarding Posthumous Degree 4-2-12
5079 Enrollment Verification Request 8-1-16

Planning, Research, and Public Information
Procedure Number Procedure Title Effective Date
6000 Institutional Review Board 8-6-07

Marketing
Procedure Number Procedure Title Effective Date
7000 Marketing 3-9-21

Facilities Management
Procedure Number Procedure Title Effective Date
8000 Facilities Management 5-11-21

Information Technology Services
Procedure Number Procedure Title Effective Date
9000 Information Technology Services 5-10-23
9001 Password Guidelines 5-10-23
9002 Access to Integrated Information System Data 5-10-23
9003 Acquisition of IT Hardware, Software and Services 5-10-23
9005 Account Management and Control 5-10-23